Member/Guest Cards

The Bella Vista Village Property Owners Association provides a variety of amenities, including golf, swimming, boating and tennis, for the enjoyment of members and their guests. To participate in these activities, current membership cards and valid guest cards are required at all facilities, except restaurants.

All Bella Vista property owners can establish member rights by presenting a recorded legal document showing ownership at the POA’s Membership Services Department, 101 Town Center NE. Upon receipt of this documentation and confirmation that all assessments are current on the property, change of ownership is made in the POA’s records then paper membership cards and assessment payment coupons are mailed to property owners.

Two paper membership cards may be issued per property. Membership privileges are extended on only one property if a property owner owns multiple lots or living units.

There is no fee for paper membership cards. Guest fees are applied when using the paper membership card for use of the facilities or activity participation.

Paper membership cards are sent annually to all members that are current in paying their assessments.

Obtaining Members and Guest Cards

Cards may be obtained at the POA’s Membership Services Department, 101 Town Center NE, from 8 a.m. to 5 p.m. Monday through Friday (excluding holidays).

POA-Issued Photo Identification Cards

There is a $30 fee for the photo identification cards. The first two Photo ID cards per household are currently $30 each. Each additional Photo ID card per household is free (limit five). The POA-issued photo identification card allows members to use facilities and amenities at the reduced, member rate. For an online application form, click here. Also see Dependant Membership Cards, below.

Temporary Cards

Temporary permits and cards are available after business hours and on the weekends at Riordan Hall, Metfield Clubhouse, Branchwood Recreation Center and the pro shops at Scotsdale, Kingsdale, Highlands, Bella Vista Country Club and Tanyard Creek. The permits are valid for three business days but must be exchanged for a POA-issued photo identification card at the POA’s Membership Services Department or by mail.

Temporary cards should be sent to:

Bella Vista Village Property Owners Association
Attn: Membership Services Department
101 Town Center NE
Bella Vista, AR 72714-2403

A late fee is charged for temporary permits that are not exchanged in person or mailed in for exchange after three business days. For cards that are returned by mail, please include a stamped, self-addressed envelope.

30-Day Identification Cards

Members who visit Bella Vista infrequently and owners of time shares at the The Greens I & II (Coopershares) may purchase 30-Day Identification Cards, currently priced at $8. The 30-Day ID Card entitles the person purchasing it the full member discount (same as a Photo-ID) at all facilities*. POA members and their dependants may each purchase three 30-Day ID Cards per year, each valid for a full 30 days. Time share owners may purchase one 30-Day ID Card for each week corresponding to their time share week.

*The exceptions to "all facilities" are that no annual registrations may be made for boats, marina and mooring slips, RV-storage, golf seat leases, private carts, Branchwood and Riordan passes and outdoor swimming season passes. Monthly or 30-day use fees purchased with a 30-Day ID Card must end on the expiration date of the card. The 30-day use fees include, temporary boat permits, boat slip rental, Branchwood and Riordan passes and Lake Use Permits.

  Dependent Membership Cards

A member may claim as a dependent a ward or relative for whom the member provides more than 50 percent of living costs, whose legal address is the member’s home and (1) is single and younger than 18 years of age, (2) is single and a full-time student younger than 23 years of age, or (3) is, according to a doctor’s statement, incapable of self support. Proof of dependency may be required.

Additionally, an adult child or spouse of an adult child and the children thereof who reside temporarily with the member while the adult child or spouse of the child is actively serving in an armed force for the United States and who is serving in such armed force as a direct result of armed struggle in which the United States is engaged. Documentation of proof of service in the United States Armed Force will be required.

Dependents of property owners will be issued a different colored membership card, and guest cards will not be issued on dependent membership cards.

Company/Corporate Membership Cards

         Membership cards for company-or corporate-owned property will be issued in the company or corporation’s name.
         The POA’s Membership Services Department, 101 Town Center NE, has a form to be completed and signed by an
         executive of the company or corporation. The form designates who shall receive the member privileges. The
         designee may be an employee and his or her spouse or two employees.

Renter-Guest Program

The Renter-Guest Program allows those renting or leasing a home in Bella Vista – for three months or more – to receive discounted rates for most fee-based amenities, excluding the use of the Highlands Gun Range.

Property owners must submit the completed renter-guest affidavit. To obtain a Renter-guest affidavit form click here or get one at the POA’s Membership Services Department, 101 Town Center. Those who are renting a home should have the owner of the rental property, or the management company, begin the registration process.

Program participants will be required to obtain a POA-issued photo identification card from the POA’s Membership Services Department. To obtain the $20 card, the renter must present the renter-guest affidavit OR a copy of the current lease agreement along with the landlord’s written request for renter-guest privileges.

All program participants will pay the member-accompanied guest rate.

A copy of the POA’s fee schedule is available on the POA’s Web site or at the Membership Services Department.

Free Guest Cards

Guest cards are required for use at all POA facilities except when the guest is accompanied by a POA member or dependent that has a current member card, which means guest cards are only required if the guest is not accompanied by a member or dependent member. Guest cards cannot be issued from a dependent card holder.

When a guest is accompanied by a POA member and that guest does not have a guest card, then the accompanying POA member or dependent member must sign in his guest on the facility guest register, which will be located at the reception desk of each POA facility.

Guest cards are required for everyone 13 years of age or older if not accompanied by a member. Guests that are 12 years or younger must be accompanied by a responsible adult who has a current member or guest card.

Guest cards are issued at the POA’s Membership Services Department from 8 a.m. to 5 p.m. Monday through Friday. After hours, guest cards are available at the Metfield Clubhouse, Riordan Hall or Branchwood Recreation Center. Guest cards will be issued upon receipt of a property owner’s written request by fax, mail or filling out a form in the Membership Services Department or on the POA’s Web site. For an online application, click here.

The property owner must provide his/her name and address, subdivision, block and lot numbers, the guest’s name and address, the date the card is to become active and the date the card will expire (up to 30 days). Guest cards may be sent by return mail-if a self-addressed, stamped envelope is included in the request, or the cards can be held at the POA’s Membership Services Department, 101 Town Center NE, to be picked up during regular office hours.

Any member sponsoring a guest will be responsible for that guest’s compliance with all POA regulations and rules, which are in effect at that time. In the event the sponsoring member’s guest may damage any POA property, the sponsoring member will be held responsible for all expenses incurred.