BELLA VISTA VILLAGE PROPERTY OWNERS ASSOCIATION
BOARD OF DIRECTORS GUIDELINES

Purpose
To serve the POA representing all property owners, residents and non-residents; to develop policies, procedures and regulations; and monitor finances of the organization, its programs and services provided to the property owners.

Term
Three years with the option of running again.

Meetings:
   • Currently 12 board meetings per year, 3rd Thursday each month at 6:00 P.M.
   • Work sessions as needed.
   • Usually a member of two (or more) Board committees
   • Usually a liaison to at least one Joint Advisory committee
   • May be a member of a specially appointed ad hoc committee
   • Board orientation and planning sessions
   • Several budget sessions in November and December, as well as budget reviews
   • Occasional town hall or special meetings called for public information

A Director may not be absent from more than three consecutive regular meetings or from four regular meetings during the organizational year.

Main Functions of the Board:
   • Establish policy that guide the POA
   • Hire, supervise and evaluate the General Manager
   • Approve the annual budget
   • Monitor finances
   • Maintain and update long-range plans

Specific Duties:
   • Attend all assigned meetings and show commitment to all Board activities
   • Be well-informed on issues concerning the POA
   • Be well prepared on agenda items in advance of meetings (Board packets are available preceding the Board meetings)
   • Contribute skills, knowledge and experience when appropriate
   • Listen respectfully to other points of view, not monopolizing discussion
   • Educate yourself about the needs and concerns of the entire POA membership, listening to all views and not just those of the most vocal groups
   • Help provide the foundation and direction that the POA is to take; then step back and support the General Manager to manage the daily operations
   • Keep confidential information confidential
   • A board member has no individual power—such governance comes from the Board acting as a whole
   • Prior to voting, you may state your opinions and enter into discussion; however, once the vote is taken, a Board   member supports the Board’s position
   • Always be aware that you represent the organization for both the resident and non-resident membership while focusing on the goals and mission of the POA and not on personal goals
   • Board members should have a broad view when conducting board business with no personal agenda

A committed Board is the nucleus of a successful organization. Your talents and focus on serving the POA membership can assist the POA to move forward to meet the challenges of a growing community.
 

September 2010